Responsible for monitoring, evaluation, accountability and learning (meal) – kakuma
Job Description / Requirements
Head of Monitoring, Evaluation, Accountability and Learning (MEAL) – Kakuma
Action Africa Help International (AAH-I) is an African-led regional non-governmental organization that supports struggling communities in East and Southern Africa to sustainably improve their well-being and standard of living. With national programs in South Sudan, Kenya, Somalia, Uganda and Zambia, AAH-I has over 25 years of experience working with conflict and post-conflict communities, including refugees. , displaced people and host communities. More recently, AAH-I has expanded its activities to work with other marginalized communities, including pastoralists and people living in informal urban settlements.
Purpose of the role: The MEAL officer will be responsible for developing and implementing a robust monitoring and evaluation system that will monitor project / program results at different levels (outputs and outcomes). He / she will be responsible for monitoring project activities against implementation documents and ensure high quality and timely contributions on staff deliverables for documentation purposes. The individual will ensure that the project maintains its strategic vision and that its activities lead to the achievement of the expected results in a cost-effective and timely manner. The MEAL agent works in close collaboration with project managers, government representatives, the private sector, non-governmental organizations and civil society.
Duties and Responsibilities
Development of MEAL tools and data management
a) Develop / adopt an integrated database of all Kakuma projects and ensure accountability through regular data updates, data integrity and working in conjunction with the LMIS / ICT manager.
b) Work with project managers to ensure the collection of relevant and appropriate data necessary for an effective M&E system that will be used to monitor the strengths, weaknesses and gaps of existing projects and services and to report on donor commitments .
c) Review existing data collection tools for the Kakuma program.
d) Timely update and share data on 4W array with cluster management system
Monitoring and reporting
a) Develop M&E plans for all projects and proposals and ensure that they are monitored during implementation;
b) Ensure all grants have an updated Workplan and Performance Management Plan (PMP) in tandem with all approved proposals, reviewing and updating regularly as needed
c) Perform regular data quality assessments / audits for MEAL data based on agreed indicators to guide decision making
d) Alert respective program managers / managers to corrective actions required to avoid implementation delays, including reporting operational issues and risks requiring timely action.
e) Gather / prepare project reports related to internal reports such as weekly reports, quarterly and annual reports.
f) Ensure that cross-cutting issues such as participation, gender, age and disability are effectively addressed / mainstreamed in all project implementations under accountability under the AAHI framework.
Evaluations, surveys and evaluation
a) Liaise with the Livelihoods Coordinator, Sector Manager and Project Managers to ensure all new and ongoing projects meet accountability requirements by initiating baseline surveys for new projects / programs and performing evaluations relevant to ongoing projects to meet AAH-I standards
b) Ensure that the Livelihood Project learns from all final evaluations of completed projects for decision making and improvement of project design.
c) Assist in the development of terms of reference for external surveys and recruitment / selection of consultants
d) Coordinate the review of all investigative reports prepared to ensure the quality and accuracy of the reports.
e) Plan and initiate in a timely manner all pre- and post-intervention evaluations, KAP surveys, after-action reviews, post-distribution monitoring and real-time evaluation of emergency programs. Learning, accountability and capacity building
f) Provide relevant evidence to learn from projects.
g) Share learning and provide constructive feedback to colleagues to ensure the quality of the program
h) Ensure that gender, age, disability disaggregated data (SADD), accountability and gender standards are consistently adhered to in program delivery.
i) Build staff capacity through training to ensure the adoption of new data monitoring tools and the quality of the data collected
j) Keep abreast of new M&E approaches and tools and provide training to staff upon request. Enable staff to monitor and evaluate their own efforts, collect relevant data and produce required progress reports;
k) Regularly collect data and analyze complaint reporting and feedback mechanism (CRFM) accountability data to the team to facilitate quality improvement.
MINIMUM PERSONAL SPECIFICATIONS
Minimum qualifications required
a) Bachelor’s degree in statistics, economics, monitoring and evaluation, demography, demographic studies;
b) Demonstrated experience with statistical software packages and / or data analysis software (e.g. SPSS, Excel, Epi Info, SMART, STAT 01) and advanced computer skills (word processing, spreadsheets and databases) are indispensable ;
c) At least 3 years of progressive responsible monitoring and evaluation program, of which at least 1 year is closely linked to the implementation of camp management activities or community establishments.
d) Intermediate to advanced knowledge of Microsoft Excel, including knowledge of Excel functions and experience in collecting and regularly summarizing large data sets in Excel. Experience in managing large and complex data sets will be very important for this role.
e) Demonstrated ability to automate data processes to reduce turnaround times for routine data requests and working knowledge of various donor GIS systems reporting on livelihoods and other related sectors.
Measurable results and performance indicators
• Development and management of the M&E system and framework for projects in accordance with the vision and mission of AAH-I; • Preparation of weekly / quarterly / annual reports on the progress of the project with precise quantitative and qualitative data;
• Develop and maintain the project’s M&E information system with interpretable data for decision-making on project activities; • Be responsible for collecting and analyzing various data related to project activities.
• Organize and conduct regular training on M&E GIS for project staff;
• Assist the supervisor in the preparation of reports on the conclusions and lessons learned from the innovations of the project;
• Provide feedback and update information related to project results on the AAH-I website; Desired skills and abilities
• Demonstrates integrity by modeling the values and ethical standards of AAH-I and UNHCR.
• Promotes the vision, mission and strategic objectives of AAH-I.
• Displays cultural, gender, religious, race, nationality and age sensitivity and adaptability.
Functional skills :
• Organizes and executes multiple tasks with precision by setting priorities while taking into account special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships.
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines.
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.
Knowledge management and learning
• Excellent knowledge of monitoring and application of the methodology: Good understanding of capacity assessment methodologies; excellent ability to identify significant capacity building opportunities.
• Excellent communication skills (written and oral): Sensitivity and responsiveness to all partners, Respectful and helpful relationships with donors and project staff.
• Ability to lead the implementation of new systems (business side) and influence behavior / attitude change of staff.
• Systematically approaches work with energy and a positive and constructive attitude.
• Remains calm, in control and in a good mood even under pressure.
• Demonstrates openness to change and an ability to manage complexities.
• Responds positively to critical comments and divergent points of view.
• Seeks feedback from staff on the impact of their own behavior.
Additional skills and competences
• High level of self-supervision and ability to take initiatives.
• Degree of precision and attention to detail.
• Technical side of the work (calculation, report writing, critical thinking, leadership, etc.).
• INGO experience and understanding of the humanitarian sector.
How to register
Interested candidates should send by email application letters and CVs (with 3 references) addressed to [email protected] be received by July 16, 2021. The subject line of the email should state the job title for which you have applied. AAH-K is an equal opportunity employer. We thank applicants for their great interest in the opportunities we post on our website. Due to the high number of applications we receive, we will only return to shortlisted applicants.
AAH-K does not charge any fees at any stage of the recruiting process and does not use recruiting agents.
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